1. SATAC may collect, receive, store, transfer and use any information provided by me, or any information obtained in connection with this application and may disclose such information to all its member institutions, the Department of Education and Training, Universities Australia (UA), UA member institutions, the members of the Australasian Conference of Tertiary Admissions Centres (ACTAC), and any other tertiary educational institution or authority either in Australia or overseas where SATAC reasonably considers it is necessary to make such disclosure.
2. SATAC may disclose the personal information I have given in my application to the Department of Education and Training or its successor for use in connection with the Higher Education Information Management System (HEIMS); and/or with the University Applications and Offers Data Collection; and/or with other collections as the Department of Education and Training or its successor may lawfully require from time to time.
3. SATAC and its participating institutions have the right to cancel my application if it contains untrue or incomplete information, or to cancel or vary a course offer or enrolment which was made to me on the basis of untrue or incomplete information.
4. SATAC and its participating institutions have the right to cancel or vary my course offer or enrolment if it can be shown that as an applicant I was ineligible or not sufficiently competitive to have been offered a place in the course.
5. SATAC will not guarantee me equal consideration if I do not meet the relevant deadlines or do not pay the appropriate fees in accordance with instructions either published by SATAC or sent to me in any correspondence from SATAC relating to my application.
6. SATAC will not guarantee me equal consideration if by any action, failure or omission on my part, I prevent SATAC from completing its processing and assessment of my application before the publicised offer round.
7. SATAC and its participating institutions may obtain information with respect to my application directly from any parties named in my application. I agree, however, that SATAC will not guarantee me equal consideration if any party is unwilling or unable to provide such information in time to allow SATAC to complete its processing and assessment of my application before the publicised offer round.
8. SATAC may use both the information contained in my application and the information derived through the assessment of my application for research purposes relating to tertiary admissions.
9. SATAC and its participating institutions may forward information about other courses and career options that may be available to me.
10. SATAC's participating institutions have the right to withdraw any course or change the content, location or method of presentation of any course that I may apply for or be offered.
South Australian Tertiary Admissions Centre Ltd (ACN 613 691 526) (SATAC, we, us or our) takes your privacy seriously and is committed to protecting the privacy of personal information received.
SATAC processes and assesses applications to TAFE and university courses on behalf of its participating institutions (Institutions). SATAC undertakes functions necessary to fulfil this responsibility, including:
In order to fulfil these functions, SATAC collects and uses personal
(including academic) information. SATAC recognises the importance to
applicants of having their personal information kept confidential, and
is committed to collecting, managing, using and disclosing personal
including the Privacy Act 1988 (Cth) (Privacy Act), the Australian Privacy Principles (APPs), the General Data Protection Regulation (EU) 2016/679 (GDPR), and prevailing community standards of best practice.
handle personal information changes or as required by law, and publish
it on our website.
that does not identify individuals which may be released to tertiary
institutions, schools, government departments or agencies, or other
persons or bodies for the purposes of research and analysis.
“personal information” means any information or opinion about an
identified individual or an individual whose identity is apparent or can
reasonably be identified, regardless of whether the information or
opinion is true or not, or recorded in a material form or not.
“sensitive information” includes any information relating to racial
or ethnic origin, religious beliefs, disabilities, health, political
opinions, criminal record, and sexual orientation and any other
circumstances which an applicant may wish to bring to the attention of
the Institutions for special consideration.
(a) SATAC receives, collects, uses, holds, stores and discloses
personal information such as your name, postal or email address, date of
birth, contact details, citizenship status, applicant reference number,
academic details such as student identification numbers, enrolment
details, results, application course preferences, details of
preclusions, schools attended, offer data, and information related to
work experience such as employment records and curriculum vitae.
(b) We collect most personal information directly from you through:
(i) your application;
(ii) information entered on our website;
(iii) correspondence between SATAC and third parties; and
(iv) any other information provided during the application process.
(a) SATAC will solicit personal information directly from you except
where you authorise us, or in cases where you would be disadvantaged if
the information were not gained from another source.
(b) The SACE Board of SA and its equivalent interstate bodies, with
the permission of any students concerned, will provide SATAC with
enrolment and results data to facilitate the tertiary entrance process.
(c) SATAC is authorised by applicants, through the acceptance of the
terms and conditions pertaining to an application, to obtain any
relevant official records from any educational institution.
This information is only used for statistical analysis and to
maintain and improve our customer services and website. No attempt is
made to identify individuals, except in the event of an investigation
where a law enforcement agency may exercise a warrant.
(b) The SATAC website contains links to other websites. SATAC is not
responsible for the privacy practices or the content of such websites
and you are advised to refer to the privacy statements of those external
(a) Personal information is only collected if it is required for a
lawful purpose directly related to a function or an activity of SATAC,
or if the collection of the information is required by law. We take all
reasonable steps to:
(i) ensure that personal information collected and held is accurate, authentic and reliable;
(ii) inform individuals of how it will use the information it has collected; and
(iii) inform individuals of the implications of providing and of not providing information.
(b) We collect your personal information for the above purposes, including to enable us to:
(i) identify you, conduct appropriate checks and keep your information up to date;
(ii) understand your requirements;
(iii) provide you with a service;
(iv) assess and administer your application;
(v) provide assistance, answer queries and provide support;
(vi) retrieve information about your
qualifications and other information used in the application process
from external agencies and third parties;
(vii) manage, administer and improve our services and systems;
(viii) inform institutions to which you have applied that you have authority to enrol;
(ix) manage complaints and disputes, and report to dispute resolution bodies;
(x) comply with legislative and regulatory requirements; and
(xi) inform you of services that may assist or interest you.
(c) SATAC does not seek or generally collect sensitive information
unless you provide it to us in addition to the information we request
and where you have provided us with your consent.
The GDPR requires a “lawful basis” to collect any personal
information of people in the European Union. We collect personal
information on different lawful bases, including:
(a) Personal information collected and held by SATAC will only be
accessed and used by people employed or engaged by SATAC as required in
the fulfilment of their duties and in a manner consistent with the
original purpose stated at the time of collection.
(b) If we intend to further process your personal information for a
purpose other than that for which your personal information was
collected, prior to such further processing, we will provide you with
information on that other purpose and any relevant further information
in respect of such personal information.
(c) SATAC will release applicant enrolment and results information to
the Institutions and tertiary admissions centres as required to
facilitate the tertiary entrance process on behalf of applicants. SATAC
may also disclose personal information to the Department of Education
and Training, Universities Australia (UA), UA member institutions, the
members of the Australasian Conference of Tertiary Admissions Centres
(ACTAC), schools, and the media for publication of offers.
(d) Other personal information may be disclosed:
(i) with your written consent;
(ii) to reduce or avoid a threat to an individual’s life, health or safety or a serious threat to public health and safety;
(iii) when the use or disclosure is required or is specifically authorised by law;
(iv) if you are reasonably suspected of
being engaged in current or past unlawful activity, and the personal
information is disclosed as a necessary part of the investigation or
reporting the matter; or
(v) to certain government departments and statutory bodies as required by law.
(e) On receipt of information, third parties are responsible for the
management, use and disclosure of personal information. We will only
provide your personal information for the specific purpose for which
such information is provided, as required to comply with legal
obligations or as agreed by you.
(f) If any information provided with and/or obtained in connection
with an application, or obtained by SATAC at any other time, is untrue
or incomplete in any respect, SATAC and the Institutions are authorised
to collect, receive, store, transfer and use this information. They are
also authorised to disclose this information and the fact that it is
untrue or incomplete to the Australian Vice-Chancellor’s Committee
(AVCC), AVCC member institutions, members of the Australasian Conference
of Tertiary Admissions Centres (ACTAC), and any other authority that
SATAC and the participating institutions consider in their discretion to
be necessary or desirable to inform.
(a) As SATAC is an Australian-based company, your personal
information will primarily be collected and processed in Australia.
However, we may from time to time disclose your personal information to
organisations or persons located outside of Australia.
(b) If we disclose personal information to a third party in a country
which does not have equivalent privacy laws to Australia or the EU, we
will take appropriate steps to ensure that you are provided with
appropriate safeguards to protect your personal information which may
include having appropriate contractual clauses.
(a) We take reasonable steps to ensure that personal information is
protected by all reasonable safeguards against loss, unauthorised
access, unauthorised use, modification, disclosure or any other misuse.
(b) We ensure that personal information is kept for no longer than is
necessary for the purposes for which it may lawfully be usedd. Hard copy
records which are no longer required are disposed of securely and in
accordance with any laws or requirements for the retention and disposal
of personal information.
(c) We maintain a Privacy Management Plan to document classes of
personal information held by SATAC. The Privacy Management Plan contains
records of the following types of information:
(i) classes of individuals about whom records are kept;
(ii) sources of personal information held;
(iii) purpose and types of personal information collected and held;
(iv) the period for which personal information is retained; and
(v) who will have access to personal information.
You have a right to request access to the personal information that
SATAC holds about you. If any of your personal information is incorrect
in your opinion, you have the right to request the
correction/rectification of the information. If we are lawfully unable
to provide access to or correct/rectify your personal information we
will notify you in writing and provide our reasons. Our Privacy Officer
deals with such requests and can be contacted by writing to:
104 Frome Street
Adelaide SA 5000
The primary means for our clients to access and correct/rectify their information is through SATAC’s web-based services.
SATAC’s Privacy Officer will ensure that any requests for access to
personal information or for the correction of personal information not
available to clients through SATAC’s web-based services are dealt with
in a reasonable period from receiving the request and in accordance with
SATAC’s policies and procedures.
The Privacy Officer will determine whether SATAC can refuse an
individual’s request for access to or correction/rectification of
personal information in accordance with the following:
If you are in the EU, then you have additional rights which apply in specific circumstances, such as:
(a) SATAC retains your information to support your future
applications, as well as for the continuing development of institution
admissions rules. Information about your qualifications and demographic
data may be used for planning and research purposes while you do not
have a current SATAC application.
(b) As such, we only retain your personal information for as long as
it is reasonably required for the purposes of providing you with our
services, or for one of the lawful bases listed above, or until you
withdraw your consent (where applicable) and we are not legally required
or otherwise permitted to continue storing such personal information.
(c) We ensure that personal information is kept for no longer than is
necessary for the purposes for which it may lawfully be used. Hard copy
records which are no longer required are disposed of securely and in
accordance with any laws or requirements for the retention and disposal
of personal information.
(d) If your personal information is no longer required, we will take
reasonable steps to ensure it is erased, destroyed, or de-identified,
unless such information is contained in a regulatory/governing body’s
record, or we are required by law to retain the information.
(a) The CEO is responsible for ensuring that all staff members
(b) All managers are responsible for ensuring that the staff members
staff members are responsible for adhering to the provisions of this
(d) Any individual who believes that SATAC has breached any of the
Australian Privacy Principles or a registered APP code that binds SATAC
may lodge a written complaint to SATAC’s Privacy Officer. Complaints
should be addressed to:
SATAC’s Privacy Officer will attempt to respond to the complaint
within a reasonable timeframe, and according to available resources.
Any individual not satisfied with the response to their complaint may
lodge an appeal with the Privacy Officer who will refer the matter
direct to SATAC’s CEO for consideration.
If an individual is not satisfied with the response arising from this
consideration and an independent response to a complaint is required,
an individual may then lodge an appeal which will be referred to the
Chairperson, SATAC Committee, or contact the Office of the Australian
Information Commission in writing by post, fax or email as follows:
Post: GPO Box 5218, Sydney NSW 2001
Fax: +61 2 9284 9666
(e) If you reside in the EU, you also have the right to object to
SATAC’s use or disclosure of your personal information and to lodge a
complaint with your local data protection authority, such as the United
Kingdom Information Commissioner’s Office, which is a supervisory
authority in the EU using the following details:
Post:United Kingdom Information Commissioner’s Office Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF, United Kingdom
Telephone: +0303 123 1113 (inside the UK); or +44 1625 545 700 (outside the UK)
See also https://ico.org.uk/global/contact-us/
Privacy Officer immediately should a staff member become aware of such a
(g) The Privacy Officer will consult with the CEO to determine the
appropriate steps to be taken to rectify the breach and prevent any
further breaches of this Policy.
(h) The Privacy Officer will take any steps determined to be
appropriate as soon as reasonably practicable after being notified of
(i) The CEO will notify the SATAC Board of any serious breaches and
seek external legal advice on reporting obligations under the Privacy
Where SATAC receives a request to provide a body or person with a
reasonable steps to comply with this request.
© South Australian Tertiary Admissions Centre (SATAC)
2018 (ABN 22 613 691 526). Unless expressly stated otherwise,
SATAC claims copyright ownership of all material on this website. You
may download, display, print and reproduce this material in unaltered
form (attaching a copy of this notice) for your personal, non-commercial
use. SATAC reserves the right to revoke such permission at any time.
Apart from this permission and uses permitted under the Copyright Act
1968, all other rights are reserved. Requests for further
authorisations, including authorisations to use material on this website
for commercial purposes, should be directed to SATAC.
In the preparation of these web pages on behalf of its indenture
members, every effort has been made by SATAC to offer the most current,
correct and clearly expressed information possible. Nevertheless, the
information on this website is provided without express or implied
warranty as to its accuracy or currency.
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